Being Hired

Current Students:

  • The Biweekly Temporary Employment Contract must be completed by the employee and supervisor and returned to the HR Representative at least three (3) business days prior to the start date. If you have not had an appointment with MAE before, you will also need to complete the Information Security Acknowledgement. The contract can be sent via email. We do accept electronic signatures. 
  • The HR Representative will review your I-9 status and on campus work status. You will be contacted is action is needed.
    • The I-9 is a federal form required of all employers to ensure everyone hired has a legal right to work in the United States. This must be completed by both foreign and domestic employees.
    • During the academic year, domestic students can work up to 29 hours and foreign national students can work up to 20 hours. This is a combined total of all the hours you are assigned in the system. If you have more than one appointment you will need to ensure the combined number of hours are no higher than this.
  • Once your I-9 status and work status is confirmed, the signed contract will be entered into the system by the HR Representative. It will then need to be approved by departmental funding.
  • Once the contract has been fully approved the HR Rep will notify the employee and supervisor.
  • The system may need 24 hours after the appointment is fully approved to recognize the appointment and for the time clock to show in your Portal.

Non-Student Hires:

  • The Biweekly Temporary Employment Contract must be completed by the employee and supervisor and returned to the HR Representative at least three (5) business days prior to the start date. If you have not had an appointment with MAE before, you will also need to complete the Information Security Acknowledgement. The contract can be sent via email. We do accept electronic signatures. 
  • The HR Representative will review your I-9 status and inform you if action is needed.
    • The I-9 is a federal form required of all employers to ensure everyone hired has a legal right to work in the United States. This must be completed by both foreign and domestic employees.
  • All non-student hires must complete the online application (https://jobs.ncsu.edu/postings/171575).
  • Supervisor must provide contact information for 2 references they have spoken to regarding the employee.
  • HR rep cannot enter the appointment into the system until they receive a hiring number from university HR (received after they have applied to the online job posting AND the application has been processed for hire)
  • Once the contract has been entered into the system by the HR Representative the employee will receive a request to complete a background check. The employee should complete their portion of the background check as soon as possible. The background check process can take more than a week to complete.
  • Once the background check comes back the transaction will be send for approval from departmental funding.
  • Once the contract has been fully approved the HR Rep will notify the employee and supervisor.
  • The system may need 24 hours after the appointment is fully approved to recognize the appointment and for the time clock to show in your Portal.

Once hired Foreign Nationals must also:

  • Schedule Tax Assessment (complete on or before your start date) if first position at NCSU.
  • Apply for Social Security Number if you do not have one yet. (refer to OIS for additional information) Keep a copy of your contract. You will need to take this with you to your SSN appointment.
  • Contact I-9 Center once SSN card has been issued.

Additional Information:

  • Employment Verification
    • For NCSU Student Employees, including Work-Study and Student Temporary Employees:
      • Due to the sensitive nature of student data and related FERPA legislation, all work-study and temporary student employment verifications must be completed by the Human Resources Information Management department on campus at NCSU
      • Please forward all requests for NCSU student employment verifications to: HRIM, 2711 Sullivan Dr Campus Box 7210 Raleigh NC 27695, 919-515-7929 voice, 919-513-0793 fax
  • Working Outside of North Carolina
    • If you are currently being paid by NC State and will continue to work while outside the state of North Carolina for a period of 3 weeks or more (i.e. go home for breaks, collaborating with companies in another state, semester internships, etc.), you must notify University Payroll as there are tax implications to working in a different state. Complete the following Notice of Employee Working Outside of North Carolina form before you leave AND when you return to resume working in NC and submit the form to University Payroll at hrpayroll@ncsu.edu.